Financial Requirements

Tracking project expenses

All grantees need to track project expenses accurately using the same expense categories as in your original or revised proposal budget.

Invoices and documentation

Regularly--monthly or perhaps quarterly--you should invoice SARE for costs incurred and offer documentation of how funds were spent.

These invoices need not be complicated. Here is a sample invoice to give you an idea of what we would need.

Payment processing

The first invoice takes two to four weeks because an account needs to be set up. After that, invoices are usually processed within two to three weeks, although ten to fourteen days is possible if there are no delays in the UVM system.

If you do not receive payment in four weeks of your mailing, be sure to check with the SARE financial manager since sometimes things get lost in the mail or get stuck somewhere in processing.